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Full Vaccination Requirements Come into Effect on October 20th

September 17, 2021

As of Wednesday, October 20, 2021, Providence will be fully implementing its vaccination or regular testing policy. This policy applies to students and employees who are on Providence’s Otterburne campus. If you are not sure if this policy applies to you, students can contact Leshia Verkerk, Dean of Student Life, via email And employees can contact Marlin Reimer, Human Resources Manager, via email

We want to share as much information as possible, which you will find outlined below, with the acknowledgement that the situation is ever evolving, and the information is subject to change.

For those who are fully vaccinated, we encourage you to provide your proof of vaccination as follows: FOR STUDENTS, prior to October 20th, you can go to the Welcome Centre and find Jennifer Lundy or Holly Ammerman. OR you can go to the Student Development offices and find Leshia Verkerk or Sarah Lageer. These people will be available Monday-Friday between 8:30 AM – 4:30 PM (closed for lunch and chapel). FOR EMPLOYEES, vaccination proof can be provided in person to Marlin Reimer. Reach out to him via email to arrange a time prior to October 18th.

For those who are not yet fully vaccinated but are in the process of becoming fully vaccinated, it is expected that you will participate in regular testing on and after October 20th until such time as you are fully vaccinated and able to provide your proof of vaccination.

For those who are not vaccinated, the expectation to participate in regular testing will commence as of October 20th. Testing will be made available on Providence’s campus on and after this date at regular intervals that are accessible to the entire community. The cost of testing will be covered by Providence. We anticipate using the anterior nasal swab testing method (an outline of the sample collection process can be found here). It is expected that employees will participate in testing on their own time, prior to or after their regular working hours. Time taken for testing will be unpaid and should not interfere with regular working time and/or duties. All members of the community who are not fully vaccinated should be prepared to provide proof of a negative COVID-19 screening test within the last 72 hours whenever they are on campus. Individuals should expect to be asked for this proof by a designated employee on a regular basis. 

The Province of Manitoba continues to require that anyone who wishes to participate in indoor athletics, worship groups, and/or choir, as well as those who wish to use the fitness center/gym facilities, be able to provide either proof of vaccination or proof from the Government of Manitoba that there is a medical reason for the person not to receive a vaccine for COVID-19. The Government of Manitoba is in the process of developing processes for accessing these medical exemptions. The province will provide more information when it is available.

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Practicing good hygiene is an important way to help protect yourself from getting a viral respiratory illness. Some suggestions are as follows:
  • Wash your hands often with soap and water for at least 20 seconds or clean them with an alcohol-based hand rub if soap and water are not available
  • Cough and sneeze into your elbow or a tissue; then, dispose of the tissue
  • Limit touching your eyes, nose and mouth
  • Avoid close contact (less than two meters) with anyone showing symptoms of a respiratory illness, such as coughing or sneezing
  • Maintain a healthy lifestyle with adequate sleep, balanced diet and exercise
  • Minimize prolonged, close contact with other individuals in public
  • Avoid greetings that involve touching such as handshakes
  • Disinfect frequently used surfaces
  • Follow public health advice related to self-monitoring and self-isolation if you’ve travelled or been exposed to someone ill with the virus
  • Consider avoiding travel, crowded places and events, especially if you are at higher risk


COVID-19 is similar to the common cold and symptoms can range from mild to severe as follows:
  • fever
  • cough
  • sore throat
  • runny nose
  • shortness of breath
  • breathing difficulties

Older people and those living with chronic health conditions are more vulnerable to becoming severely ill with pneumonia and severe acute respiratory syndrome (etc.). Symptoms may take up to 14 days to appear after exposure to the virus.


Prior to any visit to the Providence campus, all community members and guests must screen themselves by answering the following questions. (Further information on screening can be found here):

  1. Am I currently experiencing a new onset of any of the following symptoms: Fever/chills, cough, loss of taste or smell, vomiting or diarrhea for more than 24 hours, sore throat/hoarse voice, shortness of breath? (Note: Call 911 immediately if you are experiencing severe symptoms or difficulty breathing.)
  2. Am I currently experiencing a new onset of TWO OR MORE of the following symptoms: runny nose, muscle aches, fatigue, conjunctivitis (pink eye), headache, nausea or loss of appetite, skin rash of unknown origin?
  3. Have I been in close contact with someone that is suspected or confirmed to have COVID-19?
  4. Have I traveled to any location outside of Manitoba in the last 14 days that requires a 14 day quarantine period upon return, or have Manitoba health officials recommended that I self-isolate or quarantine?

If the answer to ANY of the above questions is “yes,” you should immediately go home to self-isolate and you are NOT permitted to enter the Providence campus. If you have answered “yes” to questions one or two, you must complete the self-screening tool or call Health Links at 1-888-315-9257 to seek medical advice and information about COVID-19 testing. Local public health officials will advise you of your next steps based on your test results and will be in contact with Providence if necessary. 

Anyone wishing to come to campus for specific, institutional business should email or call 204-433-7488 to inquire before their arrival.

Providence employees are available by phone and email from 8:15 am - 4:30 pm.