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COVID-19

If you’re planning to visit our Otterburne campus, please contact us first at info@prov.ca.

Students Can Come On Campus to Retrieve Mail and Go to the Library

June 12, 2020

As of Monday, June 15, 2020, students are allowed to come onto the Otterburne campus for the purposes of retrieving their mail and accessing the library (the library will be open as of June 16, 2020). Students can sign out (or copy) library materials in the reference section. Please use the entrance closest to the service you’re accessing. For example, use the library entrance to access the library. Use the sports lounge (eastside) entrance to access your student mailbox.

We ask that you stay on campus only for the time that is necessary to do your business. Please do not linger inside the Hanna Building. Remember to follow physical distancing practices and keep six feet apart from others. Hand sanitizer is available for your use as you enter and exit campus buildings.

Questions? Contact COVID19@prov.ca

The Canadian government announced in April a number of federally-funded initiatives to help students pay for university or college in the fall. One of those initiatives is the Canada Emergency Student Benefit (CESB) which is aimed at helping students whose job prospects have been disrupted by COVID-19. If you are not already receiving the Canada Emergency Response Benefit (CERB) or Employment Insurance (EI), you can apply.

Here’s what you need to know:

The CESB provides financial support to recent graduates and post-secondary students who are unable to work or find employment due to COVID-19 or are not earning over $1,000 per four-week period. The CESB is available from May 10 until August 29, 2020 and provides $1,250 every four weeks for eligible students or $2,000 every four weeks for eligible students with disabilities or those with children or other dependents.

You can find out more about the CESB here

Q:   HOW CAN I PROTECT MYSELF FROM THE VIRUS?

Practicing good hygiene is an important way to help protect yourself from getting a viral respiratory illness. Some suggestions are as follows:
  • Wash your hands often with soap and water for at least 20 seconds or clean them with an alcohol-based hand rub if soap and water are not available
  • Cough and sneeze into your elbow or a tissue; then, dispose of the tissue
  • Limit touching your eyes, nose and mouth
  • Avoid close contact (less than two meters) with anyone showing symptoms of a respiratory illness, such as coughing or sneezing
  • Maintain a healthy lifestyle with adequate sleep, balanced diet and exercise
  • Minimize prolonged, close contact with other individuals in public
  • Avoid greetings that involve touching such as handshakes
  • Disinfect frequently used surfaces
  • Follow public health advice related to self-monitoring and self-isolation if you’ve travelled or been exposed to someone ill with the virus
  • Consider avoiding travel, crowded places and events, especially if you are at higher risk

Q:   WHAT ARE THE SYMPTOMS OF COVID-19?

COVID-19 is similar to the common cold and symptoms can range from mild to severe as follows:
  • fever
  • cough
  • sore throat
  • runny nose
  • shortness of breath
  • breathing difficulties

Older people and those living with chronic health conditions are more vulnerable to becoming severely ill with pneumonia and severe acute respiratory syndrome (etc.). Symptoms may take up to 14 days to appear after exposure to the virus.

Q:   WHAT DO I DO IF I EXPERIENCE THE SYMPTOMS MENTIONED ABOVE?

For Students

  • If you have symptoms of a respiratory illness, even if mild, stay home until your symptoms are gone.
  • If you have recently traveled internationally, or you’ve been in close contact (within two meters) with an ill person connected to the current outbreak, you should call Manitoba Health Links at 1-888-315-9257 to provide advice on where to go to be assessed. If it is an emergency, call 911 before going to an emergency department or urgent care center.
  • If you test positive to COVID-19, inform Providence about your condition by emailing COVID19@prov.ca.

For Students Still Living On-Residence

  • If you have symptoms, contact your Residence Director. He/she will provide support and direction.
  • Self-isolate from contact with others. Providence may require you to be isolated (or quarantined) in a specified residence set-up to help minimize the potential spread of any viruses.
  • Providence may also ask you to go home if travel permits.
  • If you’ve recently traveled internationally, or you’ve been in close contact (within two meters) with an ill person connected to the current outbreak, you should call Manitoba Health Links at 1-888-315-9257 to provide advice on where to go to be assessed.
  • If you test positive to COVID-19, inform Providence about your condition by emailing COVID19@prov.ca.

For Staff and Faculty

  • Please stay home if you're experiencing any of the symptoms identified above. If symptoms persist, see a doctor and report your situation to your supervisor.
  • Our tendency is to try to power through these symptoms and continue to come into work. Stay home and rest! Isolating yourself will help mitigate the chances of spreading any virus to others. You may also be able to arrange with your supervisor work-from-home days using remote access to your office computer and files.

Q:  HOW WILL CANCELLING CLASSES ON CAMPUS IMPROVE SOCIAL DISTANCING AND REDUCE THE TRANSMISSION OF COVID-19?

Social distancing is important to reduce the transmission of the virus. Suspending classes on campus will allow us to reduce the overall number of staff, faculty and students on campus. Classes will be shifted to alternate delivery methods to reduce the number of people coming to our campuses every day.

Q:  ARE STUDENT ACTIVITIES AND EVENTS STILL HAPPENING ON CAMPUS AT THIS TIME?

Providence has suspended all student activities, athletics and events on-campus. Our April graduation has now been moved to the fall.

Q:  CAN WE STILL VISIT THE OTTERBURNE CAMPUS?

Our campus is now closed until April 30, 2020. The Enrollment Department is working on setting up virtual campus visits for prospective students.

Q:  CAN I LEAVE MY STUDENT RESIDENCE AND GO HOME?

Yes, we’re asking all residence students to return home or move off-campus by March 20, 2020.

Q:  IF I LEAVE BEFORE THE SEMESTER ENDS, CAN I GET A REFUND ON MY RESIDENCE FEES?

Students who leave residence will receive a pro-rated refund on their full room and board fee. Make sure your Residence Assistant (RA) and Resident Director (RD) know the date you’re leaving. The RD will contact the Business Office to refund your account for the days you are not in residence. Those refunds will be applied by the end of day on March 20th. At that time, you can either leave the refund on your account, or you can contact the Business Office to request that it be paid out to you.

Q:  WHAT DO I DO IF I'M UNABLE TO LEAVE RESIDENCE BY MARCH 20, 2020?

Providence will give special consideration and accommodations to students who are unable to leave at this time. We will ensure that you have housing on campus until April 19, 2020. Contact your Residence Director (RD) who will make all the arrangements for you.

Q:  IS THE CAFETERIA STILL OPEN?

The cafeteria is only open to students who must remain on campus. Breakfast is from 8 am to 10 am and lunch from 12 pm to 1 pm. Supper is closed until further notice.

Q: ARE THE GYM AND FITNESS CENTER STILL OPEN?

In response to a government directive, Providence's Fitness Centre and Gym facilities are now closed until further notice.

Q:  HOW WILL CANCELLING CLASSES ON CAMPUS IMPROVE SOCIAL DISTANCING AND REDUCE THE TRANSMISSION OF COVID-19?

Social distancing is important to reduce the transmission of the virus. Suspending classes on campus will allow us to reduce the overall number of staff, faculty and students on campus. Classes will be shifted to alternate delivery methods to reduce the number of people coming to our campuses every day.

Q:  WHAT HAPPENS TO MY CLASSES & COURSEWORK IF I'M UNABLE TO WORK BECAUSE I'M ILL OR ADVISED TO QUARANTINE MYSELF?

  • If you're too ill to participate in online classes and complete assignment/coursework, contact your instructor directly.
  • If you are advised to quarantine yourself by Manitoba Health, send an email to COVID19@prov.ca. Arrangements will be made for your continued work in your classes despite quarantine.

Q:  WHAT HAPPENS IF I MISS A FINAL EXAM BECAUSE I'M ILL OR ADVISED TO QUARANTINE MYSELF?

  • Further communication from your Professors will be forthcoming closer to your final exam week. Arrangements will be made for any students who are ill or quarantined.

Q:  WHAT'S NOW HAPPENING WITH SPRING AND SUMMER SEMINARY COURSES IN LIGHT OF COVID-19?

  • Seminary courses scheduled to be offered in May will not be offered on campus (Otterburne or Calgary). They will be offered online or via Zoom so that students will not be required to come to campus but will be able to connect electronically instead of in person. Decisions have not yet been made regarding courses in June, July and August. The Crisis Management Team is meeting each day to discuss and respond to advice from Canadian Health Authorities. They will make the decision regarding summer courses. If you have any questions, please contact Stan Hamm, Dean of Seminary.  

Q:  WHAT'S HAPPENING WITH THE SUMMER TESOL PROGRAMS IN LIGHT OF COVID-19?

  • Both summer TESOL programs which were to start May 4, 2020 and June 22, 2020 have now been cancelled. If you have any questions, please contact the Registrar's Office

Q:  WHEN WILL FINAL GRADES BE POSTED?

  • Final grades will be posted at the beginning of May.

Q:  WHAT ARE THE “NO PASS” AND “NO CREDIT” GRADES AVAILABLE TO STUDENTS FOR THE WINTER 2020 SEMESTER?

  • If your grade has suffered because of the pandemic, you can choose to have it converted to a “Pass.” All grades of “Fail” will be converted to “No Credit” automatically. And it won’t count against your GPA or AGPA.

Q:  WHY IS PROVIDENCE DOING THIS?

  • We’ve had to change the ways that we learn and teach in the face of the global pandemic. For the Winter 2020 semester only, Providence has decided to respond by allowing you to choose a “Pass” in the case of your grade suffering because of all of these changes.

Q:  I’D LIKE TO CHOOSE TO CONVERT MY GRADES. WHAT DO I DO?

  • From May 11 to 18, 2020, if students want to change their grades to “Pass”, they will need to fill out a form and contact their assigned academic advisor for further instructions.

Q:  WHAT ARE THE RISKS OF CONVERTING MY GRADES?

  • At Providence, there are no risks to you. Any mark of “Pass” will count towards program requirements and will count towards acceptance in any of our programs. For more details, click here. However, if you are interested in doing further academic work outside of Providence, or wish a particular professional certification, you should follow up with them before you convert your marks. There are some programs outside of Providence that require you to have actual grades. 

Q:  WILL THIS AFFECT ELIGIBILITY FOR PROVIDENCE SCHOLARSHIPS OR BURSARIES?

  • Good news! You’ll still receive the scholarships or bursaries that you might expect to under normal circumstances, because the “Pass” and “No Credit” grades don’t count towards your GPA or AGPA.

Q: WHAT IF I WAS ON ACADEMIC PROBATION - WHAT WILL HAPPEN FOR FALL 2020?

  • Due to the unconventional Winter 2020 semester, Providence has decided that any student on Academic Probation will be permitted to participate in extra-curricular programs (such as STUCO, RA, Athletics, etc.) for the Fall 2020 semester only. This waiving of restrictions will not extend into the Winter 2021 semester. Students will need to achieve a 2.0 GPA or higher after the Fall 2020 semester in order to be removed from Academic Probation.

Q: WHEN WILL GRADUATION BE?

  • Graduation 2020 will be on October 9 and 10. Learn more. 

If you have questions, please contact your academic advisor or the Registrar’s Office.

The campus is now open to students on a limited basis. 

We ask that you stay on campus only for the time that is necessary to do your business. Please do not linger inside the Hanna Building. Remember to follow physical distancing practices and keep six feet apart from others. Hand sanitizer is available for your use as you enter and exit campus buildings.

The Reimer Student Life Centre, Cafeteria, and Fitness Centre remain closed. 

Providence employees are available by phone and email from 8:15 am - 4:30 pm.